Finding and arranging appropriate modes of travel for crew members and company employees.

Schedule domestic and international travel including flights, trains, buses, hotels and rental cars as required according to company policy.
Ensure the proper record, documentation and issue of reimbursements for the cost of a hotel room, taxi ride or other travel expenses.
Facilitate communication between the company and chosen travel / flight agencies.
Review of all agency’s bookings for accuracy, cost-effectiveness and policy adherence.
Assist crew members with visa processing and other travel related documents.
Other tasks as assigned by Head of Crew Planning.

Responsibilities:

Responsible for communicating all travel information to crew member in a timely manner.
Ensure crew members have necessary documents for traveling (visa, travel insurance, etc.)
Organise travels from beginning to end, through booking tickets and accommodation, securing rental transportation, etc.
Supply travellers with pertinent information and useful travel material.
Organisation of business trips and ensuring all legal preconditions.

Requirements:

Excellent knowledge of English
Proficient MS Office skills
Experience with roster planning tools
Highly structured way of working and documenting
Proactive attitude, enthusiastic and eager to learn
Excellent communication and planning skills
Ability to understand complicated logistical information and high attention to detail

Working hours:

Software: